Southern California Chaplains’ Association P.O. Box 73251, San Clemente, CA 92673 (949) 370-5102 Chaplain Rich Atkinson, President Meeting of the Board of Directors Held at the Coco’s Restaurant 1250 E Imperial Hwy, Brea, CA‎‎ September 8, 2009 Minutes Present: Chaplain Rich Atkinson, President—Orange County Sheriff's Department Chaplain Jeff Hetschel, Vice President—Orange County Fire Authority Chaplain Robert Benoun, Secretary/Treasurer—Westminster Police Department and Orange County Fire Authority Chaplain Dan Brodek, Member at Large (Hospital)—Foothill Presbyterian Hosp, Glendora Chaplain Jim Clizbe, Member at Large (Riverside)—Riverside Police Dept. Chaplain John Lamkin, Member at Large—La Habra Police Department Chaplain John Oros, Member at Large—La Habra Police Department Chaplain Rex Spraggins, Member at Large—La Habra Police Department Absent: Chaplain Chris Fowler, Member at Large (Military)—California State Military Reserve Chaplain Steve A. Oosterhof, Member at Large (Los Angeles)—Sierra Madre Police Dept Lieutenant John Ortega, Law Enforcement Representative—Orange County Sheriff’s Department Captain Michael E. Petro, Fire Services Representative—Orange County Fire Authority Also Present: Brenda Lane, Webmaster Invocation—at 7:05 a.m. Chaplain Jeff Hetschel Review Previous Board Meeting Notes: August 18, 2009—Open Discussion Dues are due from everyone. If a member joined during the year (Oct or after), then he/she will pay the Sept AFTER (this year, that means he will pay in 2010). Otherwise, all dues are due Sept. Brenda got PayPal working so it can be used for the Symposium. The “Donate” buttons are on the website and functional. However, more information is still needed to make PayPal accurate (it has Warren as president) (see attachment). Yes, Robert is receiving Symposium registration forms from the website and PayPal receipts from PayPal Rich will be available through November to help the board with the transition. We need a copy of the bylaws (Rich or Robert will get it done) New officers Jeff will take president John Oros is vice president Robert suggests cutting secretary and treasurer back into two positions Robert will remain treasurer Need a secretary Dan Brodek likes to take notes John Lamkin would like to take care of the membership roster Rex announced his resignation from the board So we need two members at large (announce at meeting) All members at large positions are up for re-election. All except Rex want to stay in their positions. John Lamkin moved to keep them, Robert seconded it, all in favor. Jim suggested presenting the slate to the members at meeting from board as a “nominating committee,” have them vote to affirm it. And, we have room for two members at large. Rich said we should mention need for members at large in meeting emails Rex moved to accept notes, John Oros seconded. Passed. Jim says we need to re-do the bylaws so we have the job definitions Need database of association members from Robert. At July 20 meeting, the board asked Robert to present it at the next board meeting on Aug 18. This needs to include the following about each member: Name (first, last), Address (street, city, zip), Phone (home, work, cell), Email (home and work), Department or other group where they serve as a chaplain, Address and phone number of that department or group, along with its contact person's name, phone, and email), Date joined SCCA, Type of membership (associate or full), Date paid membership dues, Symposiums attended and whether they paid for them, Foreign language(s) spoken, Denomination (and if they’re willing to help when theirs is needed) Current list of emails of association mailing list attached to agenda Secretary/Treasurer’s report—Robert Benoun Seven people have registered for the Symposium electronically and one via mail. Brenda will remind members that their dues are due in September Jim suggested raising dues to $50 next year having it include the symposium. Robert asked for the cost of the food ahead of time. Jeff will see Union Rescue Mission tomorrow and ask what they are charging. Payment of $300 due to the Webmaster on Oct. 1 Old Business—Open discussion When we get a database of all chief police, chief fire, hospital administrators, and head chaplains other chaplain organizations, maybe send a monthly note. Used the Mutual Aid system to alert chaplains affected by the fires that SCCA wanted to help if invited, to explain how to invite us, and to compile a list of Chaplains available to respond (see attached letter). Six chaplains volunteered. This highlighted the fact that the Mutual Aid system needs to be addressed during non-fire season so it is a part of every Emergency Command Center’s checklist. Also, our SCCA chaplains need training in what it is and how to use it (both as someone who needs the help, and as someone who wants to help) Add note to website thanking those who volunteered to help with fires. Third Annual All-Day Training Symposium Speakers—Need names and bios so the members can plan to attend Andy Bayles will speak Rich will speak with LAPD to schedule specific people today Tour of Skid Row—Rich will confirm with LAPD to decide who will lead it Because the goal of the Union Rescue Mission is to feed the homeless, we will ask if they would like members to bring a large canned good item as a part of the entry fee. Jeff will ask about their guidelines for donated goods Registration—Robert and John Lamkin. Board should be there at 6:45 or 7 a.m. for setup Raffle prizes—Dan URM will not allow anyone else to sell anything in their building, so Africa charity must be uninvited. A special gift will be given to each SCCA member who brings a Chaplain who has never attended an SCCA meeting Dan will send list to Brenda for advertising on the website Menu—Brenda. URM will provide breakfast and lunch for $10 per person. We’ll bring our own snacks. Honorarium—Jeff is asking the Union Rescue Mission about whether they would like an honorarium or donations for the use of their facility Parking—There’s parking underneath but it’s limited. Tell people to get there early so they have a parking place. Note on website. Bylaws Jeff and Jim suggested a convention to go over bylaws, review goals, etc. Rich stepping down as president the first week of November The new president will be introduced at the Symposium SCCA needs a new mailing address. Try to get a type of post office box. New Business—Open Discussion A Jewish Chaplain on the mailing list expressed concern that the Symposium interfered with a Jewish holiday. Jeff will respond. Need to update meeting schedule to continually plan twelve months ahead so the list on the website stays lively and encouraging to new members (This approach was decided in a board meeting in Feb 2007). Take this up in the next administration. Final Comments —Each member around the table Next Board Meeting—Thursday, Oct. 15 at 7:00 a.m. at the Brea Coco’s Restaurant, 1250 E Imperial Hwy The meeting room has already been scheduled for another group, so Jeff will try to find a back up location for the meeting. If need be, the Board will meet at Coco’s as scheduled and sit in the general seating area: Need to schedule dates of future board meetings Adjournment—Closed in prayer at 8:40 a.m. Remember the families of the firefighters who died in the recent fire. Respectfully submitted by Rich Atkinson President Notes from Previous Board Meetings August 2009 July 2009 June 2009 April 2009 January 2009 June 2008 February 2007 April 2006 January 2006